The person entering the data is accountable for keeping the data up to date. If there have not been updates within 4 weeks, the system will prompt the user through email to verify the initiative is up to date. Updates to the initiative include any changes to any part of the data fields. If there has been no changes to the initiative but all of the details are still current, then the user may go to View/Edit initiative and then click on the Status field to update the initiative.
The reporting tools will show initiatives that are not updated as ‘red’ versus ‘green’; acting also as a mechanism for the organization to reinforce compliance to keep the data up to date.